The Best Times of Year to Book Your Wedding Vendors

When you’re planning your wedding, there’s so much talk about who to book — but not nearly enough about when.

The truth is, the timing of your bookings can shape your entire experience. It determines which creatives you’ll get to work with, how personalized your day can feel, and how much space you’ll have to be intentional in the process.

Whether your day is an intimate celebration close to home or an adventurous destination wedding halfway across the world, here’s a guide to help you book your vendors at the right time — so you can build your dream team without the stress.

12–18 Months Out: Lock In Your Core Creative Team

The moment you’ve chosen your date — it’s time to start booking the people who will define the emotional and creative tone of your day:

• Planner

• Photographer

• Videographer

These are the vendors who not only document your story but help shape how it unfolds. For couples who value storytelling and connection, booking early (ideally 12–18 months out) is essential.

The most sought-after vendors — especially in the spring and fall seasons — often book quickly. Reaching out early allows you to find a creative team that aligns with your personality, aesthetic, and the energy you want for your wedding.

And, perhaps most importantly, it gives you time to build a relationship — because the best films and photos come from trust, not direction.

9–12 Months Out: Book Your Venue and Design Team

Once your creative core is in place, start securing the vendors who will bring your vision to life:

• Venue (if not already booked)

• Florist

• Caterer

• Hair & Makeup Artist

• Band or DJ

Booking these vendors about a year out ensures that your planner, photographer, and videographer can collaborate with them on lighting, timing, and flow. This kind of alignment creates a seamless day — and ultimately, a more organic experience.

6–9 Months Out: Book the Details That Add Personality

This is when your individuality starts to shine through. Think:

• Stationery and invitations

• Custom attire details

• Vow books and signage

• Rentals or décor pieces

Booking these details early gives you freedom to create, without rushing through decisions that deserve thought.

Why Booking Early Matters

Booking your vendors early isn’t about checking boxes — it’s about giving yourself space. Space to be intentional, to connect deeply with your creative team, and to craft a day that feels like an extension of who you are.

When you have the right people in place early, you can stop worrying about what’s left to book and start focusing on what really matters: being fully present when the day finally arrives.